Relocation from one place to another requires good planning and know-how. Whether you are moving house or moving office, good planning is very important as well as the involvement of professional movers. However, office relocation requires a different approach, as office equipment are very different from home equipment. Moving office equipment is much more complicated and requires a different type of care, therefore you have to move them in a much different way.
To ensure a hitch-free office relocation the following are the do’s and don’ts you have to adhere to:
Do your homework on the best moving company to hire for your office relocation. There are a lot of moving and storage companies around you that you can choose from; however, it is advisable to get the best one. You can do this by reading about their professional services on their websites, by asking friends and people you know, and by visiting some of the moving and storage companies to get first-hand information that will help you in making the right and best choice.
Do your planning and create a checklist. Having a plan and checklist will help you ensure you move everything you need to move in the right way, in the right order and that nothing is left behind.
Do have a backup plan ready. This will help you continue your office relocation when something unexpected happens.
Do communicate with your employees and everyone that will be involved directly or indirectly in the office relocation. Tell them the date and time the relocation will take place and how it’s going to happen.
Do inform everyone to pack their personal items and keep it safe prior to the time of office relocation.
Do communicate with the movers in a warm and friendly manner.
Do make yourself available at the beginning of the relocation and during the relocation.
Do have your IT department handle and supervise the packing and movement of electric and sensitive equipment.
Do make sure you tag items in places that can be easily spotted by the movers.
Don’t remove the content of vertical cabinets. Leave them full. They are easier to transport that way.
Don’t leave non-vertical cabinets (lateral cabinets) full beyond two drawers.
Don’t move photocopiers on its side and do not move photocopiers or printers with toners inside. Take out the toners before you move them.
Don’t wait until the last minute to inform your employees and your landlord. Inform them days or weeks before the day of relocation so that everyone can make the adequate preparation.
Don’t forget to suggest or prepare a nice place where your employees can wait while the relocation is going on. you can give them the day off if you think the office relocation will take a long time.
Don’t let new or inexperienced employees handle expensive and sensitive office equipment.